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Child Protection & Safeguarding

At UIA International School of Tokyo (UIA), in keeping with the UIA core values and vision statement, has adopted a Child Safeguarding Policy to guide our staff and families in matters related to the health, safety and care of children in attendance at our school. This policy is so important to us that, as your Principal, I am required to send this letter to parents at the beginning of each school year reminding our community about this truly critical issue. The UIA Child Safeguarding Policy is based on international law and on the United Nations Convention on the Rights of the Child of which Japan is a signatory. The two key articles we wish to draw your attention to are:

Article 19 – Protection from abuse and neglect

The Japanese government shall protect the child from all forms of maltreatment by parents or others responsible for the care of the child and establish appropriate social programs for the prevention of abuse and the treatment of victims.

Article 34 – Sexual exploitation

The Japanese government shall protect children from sexual exploitation and abuse, including prostitution and involvement in pornography. By enrolling your child at UIA, you agree to work in partnership with the school and abide by the policies of the school. 

At UIA we want you to know that we genuinely value our partnership with you in providing for the safety and care of your children. It is for this reason that we have endorsed a Child Safeguarding Policy that defines the standards by which all students should be treated with respect and dignity at all times.

The UIA Child Safeguarding Policy:

As part of our overall educational programs and specific to our shared responsibility to educate children, to protect them, and to learn and grow in a safe environment, UIA will:

  • Provide age appropriate lessons for all grade levels to help students understand personal safety, needs and rights.
  • Provide parent materials and information sessions to help you better understand our programs and policy.
  • Annually train faculty to recognize and report issues of abuse and neglect.

We will work together with you at home to ensure that our children are safe and are

knowledgeable about their rights and responsibilities to themselves and to each other so that they can grow and learn free of fear in a safe and supportive environment. I thank you for your support of our efforts and invite you to contact the school regarding any specific questions you may have in this regard.

Policy and Handbook

View Child Safeguarding Policy and Handbook 2023-24
Principal Email

🔗AISH Blog Post; 8 Essential Elements of a Comprehensive Child Protection Program for International Schools, Chris Akin, Colegio Franklin D. Roosevelt, The American School of Lima, Peru

🔗Association of International Schools in Africa, Child Protection Handbook

🔗National Society for the Prevention of Cruelty to Children (UK)

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Brochure

MEDICAL INFORMATION

  • If your child is sick at school, we will contact you. Please kindly arrange the pick-up within 1
    hour. Sick students are not allowed inside the school bus.
  • If your child has any lice, please do not send him/her to school. If your child has skin issues,　please let the nurse knows.
  • Please check your child’s temperature every morning, if your child has some fever (37.5), sore throat, cough or any symptoms, please do not send them to school. 
If you cannot be reached to give your consent to emergency procedures, you hereby give your permission for UIA International school of Tokyo to seek medical treatment for my child in case of injury or illness, which occurs while participating in school-sponsored activities. 
 
This will be used only if we cannot contact you directly at the time of injury or illness.

Daily Schedule

MEDICAL INFORMATION

• If your child is sick at school, we will contact you. Please kindly arrange the pick-up within 1
hour. Sick students are not allowed inside the school bus.
• If your child has any lice, please do not send him/her to school. If your child has skin issues,
please let the nurse knows.
• Please check your child’s temperature every morning, if your child has some fever (37.5), sore throat, cough or any symptoms, please do not send them to school.

If you cannot be reached to give your consent to emergency procedures, you hereby give your permission for UIA International school of Tokyo to seek medical treatment for my child in case of injury or illness, which
occurs while participating in school- sponsored activities. This will be used only if we cannot contact you directly at the time of injury or illness.

SOCIAL MEDIA

I hereby agree to permit UIA International School of Tokyo to take photographs of my child during school activities for the purpose of educating students, promoting the school, or promoting public education. The school may publish photographs of my child and/or samples of work done by my child in a variety of ways. The publications could include, but are not limited to, school newsletters (online and in hard copy), UIA International School of Tokyo’s Internet and Intranet websites, content-sharing websites such as Facebook or YouTube, annual school magazines and local newspapers. Published photographs and work will be viewable by third parties.

We agree to the following:

      1. The school may publish photographs of my child and samples of my child’s work as many times as it needs in the ways mentioned above.

      2. The child’s photograph may be reproduced either in color or in black and white.

      3. The school will not use my child’s photograph or samples of my child’s work for any purpose other than for the education of students or for the general promotion of public education and the school.

Any photographs taken by the school will be kept for no longer than is necessary for the above-mentioned purposes and will be stored and disposed of securely. Whilst every effort will be made to protect the identity of my child, UIA International School of Tokyo cannot guarantee that my child will not be able to be identified from the photograph or work.

BUS INFORMATION

Parents are not allowed inside the school buses.

For Kindergarten students, parents/legal guardians MUST be at the bus stop for pick-up and drop.

If a parent/guardian is not present at the bus stop at the scheduled time for the bus arrival, the student cannot get off the bus. We will wait for 2 minutes and try to contact parents. After that, we will bring the child back to Kiba campus. Parents/Guardians will be notified and are required to visit the Kiba campus to pick up their child. In such a scenario, a penalty will be charged to the parents at the hourly rate of ¥11,000.

For Grade 1 and above, please refer to Section 4 of this form.

The school bus may arrive earlier or later than the scheduled time, depending on traffic conditions. If the bus arrives early, they will wait until the scheduled departure time. If the bus does not arrive at the bus stop within 20 minutes after the scheduled arrival time, please contact 080-1187-9407.

The potential establishment of a Kindergarten bus stop is contingent upon an assessment of the quantity of requests received.

INVOICE INFORMATION

Payment will need to be made within five business days of the invoice will be dispatched. 

Please kindly note that once the payment is made, no refund will be provided.
 
Please note that the two-weeks discount is only applicable for parents enrolling for Week 1 + Week 2 at the time of application. In case a student adds Week 2 after enrolling in Week 1, the two-weeks discount will not be applicable.
 
Please note that the final deadline of payment is :
Week 1 : July 13, 2023 by 3PM
Week 2 : July 18, 2023 by 3 PM
 
Enrollment will be automatically cancelled after those dates if payment has not been made.