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Waiting List Policy

At UIA International School of Tokyo, the maximum number of student per classroom are as follows:

  • Kindergarten: (K1) 19 – (K2) 20 – (K3) 21 students
  • Grade 1 to Grade 12: 24 students

Therefore, our school enrollment places are limited and waiting pools exist for some year groups. For those families whose children have completed successfully the application process, the family can request that the child be placed in the waiting list until space becomes available.

A student can be added to our waiting list only if he/she meets the following conditions:

  • has submitted all required documents for the application process
  • has taken our assessment test and received a positive result from the Academic Team
  • has paid the Admissions Application Fee (11,000yen).

The waiting-list admission offer is applicable for one academic year only. If a vacancy does not open by the end of the academic year, wait-listed students may need to reapply for the next academic year’s grade level. It is not possible to have your child on the waiting lists for two different grade levels.

Priority on the waiting list is not determined on a first-come, first-served basis but on various criteria, such as gender balance. The student who best meets the specified criteria will be offered the spot and removed from the waiting list. This decision is made by the School Academic Team, and details will not be disclosed or discussed with prospective families.

We will contact the families as soon as possible and parents will have a specified number of days to accept the spot: within 10 working days. Please note that after accepting the spot, the parents can choose the starting date of their child within a period of 3 months.
If the family does not get back to us within 10 working days, then they will lose their seat on the waiting list and we will contact the next student on the list. Any exception to this is at the discretion of the Principal.

The waiting list is limited to 10 students per grade level for the Academic Year. After reaching this number, we will close admissions.

Waitlisted students are expected to continue their education while on the waitlist. We may ask the family to update academic transcripts and reports. 

UIA International school of Tokyo understands that the waiting list system might be frustrating for families. We thank all families for their understanding that the enrollment situation is often unpredictable

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MEDICAL INFORMATION

  • If your child is sick at school, we will contact you. Please kindly arrange the pick-up within 1
    hour. Sick students are not allowed inside the school bus.
  • If your child has any lice, please do not send him/her to school. If your child has skin issues,　please let the nurse knows.
  • Please check your child’s temperature every morning, if your child has some fever (37.5), sore throat, cough or any symptoms, please do not send them to school. 
If you cannot be reached to give your consent to emergency procedures, you hereby give your permission for UIA International school of Tokyo to seek medical treatment for my child in case of injury or illness, which occurs while participating in school-sponsored activities. 
 
This will be used only if we cannot contact you directly at the time of injury or illness.

Daily Schedule

MEDICAL INFORMATION

• If your child is sick at school, we will contact you. Please kindly arrange the pick-up within 1
hour. Sick students are not allowed inside the school bus.
• If your child has any lice, please do not send him/her to school. If your child has skin issues,
please let the nurse knows.
• Please check your child’s temperature every morning, if your child has some fever (37.5), sore throat, cough or any symptoms, please do not send them to school.

If you cannot be reached to give your consent to emergency procedures, you hereby give your permission for UIA International school of Tokyo to seek medical treatment for my child in case of injury or illness, which
occurs while participating in school- sponsored activities. This will be used only if we cannot contact you directly at the time of injury or illness.

SOCIAL MEDIA

I hereby agree to permit UIA International School of Tokyo to take photographs of my child during school activities for the purpose of educating students, promoting the school, or promoting public education. The school may publish photographs of my child and/or samples of work done by my child in a variety of ways. The publications could include, but are not limited to, school newsletters (online and in hard copy), UIA International School of Tokyo’s Internet and Intranet websites, content-sharing websites such as Facebook or YouTube, annual school magazines and local newspapers. Published photographs and work will be viewable by third parties.

We agree to the following:

      1. The school may publish photographs of my child and samples of my child’s work as many times as it needs in the ways mentioned above.

      2. The child’s photograph may be reproduced either in color or in black and white.

      3. The school will not use my child’s photograph or samples of my child’s work for any purpose other than for the education of students or for the general promotion of public education and the school.

Any photographs taken by the school will be kept for no longer than is necessary for the above-mentioned purposes and will be stored and disposed of securely. Whilst every effort will be made to protect the identity of my child, UIA International School of Tokyo cannot guarantee that my child will not be able to be identified from the photograph or work.

BUS INFORMATION

Parents are not allowed inside the school buses.

For Kindergarten students, parents/legal guardians MUST be at the bus stop for pick-up and drop.

If a parent/guardian is not present at the bus stop at the scheduled time for the bus arrival, the student cannot get off the bus. We will wait for 2 minutes and try to contact parents. After that, we will bring the child back to Kiba campus. Parents/Guardians will be notified and are required to visit the Kiba campus to pick up their child. In such a scenario, a penalty will be charged to the parents at the hourly rate of ¥11,000.

For Grade 1 and above, please refer to Section 4 of this form.

The school bus may arrive earlier or later than the scheduled time, depending on traffic conditions. If the bus arrives early, they will wait until the scheduled departure time. If the bus does not arrive at the bus stop within 20 minutes after the scheduled arrival time, please contact 080-1187-9407.

The potential establishment of a Kindergarten bus stop is contingent upon an assessment of the quantity of requests received.

INVOICE INFORMATION

Payment will need to be made within five business days of the invoice will be dispatched. 

Please kindly note that once the payment is made, no refund will be provided.
 
Please note that the two-weeks discount is only applicable for parents enrolling for Week 1 + Week 2 at the time of application. In case a student adds Week 2 after enrolling in Week 1, the two-weeks discount will not be applicable.
 
Please note that the final deadline of payment is :
Week 1 : July 13, 2023 by 3PM
Week 2 : July 18, 2023 by 3 PM
 
Enrollment will be automatically cancelled after those dates if payment has not been made.