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Withdrawal Policy

Students guide for leaving UIA

Students who will be leaving UIA must notify the admissions office by completing the Withdrawal Form. UIA requires no later than 14 days prior to the desired date of withdrawal. If you didn’t receive any feedback from the admission officer regarding your request, please call the office at 03-5646-5280 or send an email to admissions@uia.jp

Withdrawal Form

Admissions Menu

Student Record

UIA requires at least 14 days’ notice for transcripts and /or school records.

If there are any unpaid tuition or other fees at the time of withdrawal, the full amount thereof must be paid by manual bank transfer at least seven (7) days prior to the date of withdrawal. No certificates or other documents relating to withdrawal shall be issued until full payment of tuition and other fees have been confirmed.

Refund Policy

Payment and refunds of Annual Tuition when withdrawing during the Academic Year shall be handled as follows:
1. If choosing to pay in monthly installments or in 3-time installments, Annual Tuition for the term in which the date of withdrawal falls shall be paid. In this case, the term shall be the period specified in Article 4, paragraph 1 and the date of withdrawal shall be the actual date of withdrawal or 14 days after UIA receives the notice of withdrawal in accordance with the provisions of Article 11, whichever
is later (the same applies hereinafter).

2. For those on a 1-time (full) payment plan, if Annual Tuition has already been paid following the term in which the date of withdrawal falls, Annual Tuition shall be refunded as follows: An amount equivalent to the total paid for the academic year by 3-time installment plan students, if such a student were to withdraw in the same term, it shall be deducted from the Annual Tuition already paid and the difference shall be refunded.

3. If choosing to pay Annual Tuition by automatic bank transfer, UIA shall undertake procedures to cancel the automatic bank account transfer as soon as possible after receiving a withdrawal notice. However, cancellation may not be possible due to circumstances dependent on that financial institution. In such a case, Annual Tuition shall be refunded in accordance with the provisions of Article 6 paragraph 4.

4. The due date for refunding Annual Tuition shall be the last day of the month after the month in which
the date of withdrawal falls

Please read the Fee Policy document for further information.

Withdrawal Checklist

Notice of Withdrawal

Complete and submit the Notice of Withdrawal form online.

Student ID

Please return the student ID to the Homeroom teacher.

No Pending Balance

Please make sure that you have no pending balance in accounting.

Library Book

All library books need to be returned.

Lockers

Make sure to clean up for the next student who will use it.

Bus Service

Admissions will inform the bus department to remove your slot.

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MEDICAL INFORMATION

  • If your child is sick at school, we will contact you. Please kindly arrange the pick-up within 1
    hour. Sick students are not allowed inside the school bus.
  • If your child has any lice, please do not send him/her to school. If your child has skin issues,　please let the nurse knows.
  • Please check your child’s temperature every morning, if your child has some fever (37.5), sore throat, cough or any symptoms, please do not send them to school. 
If you cannot be reached to give your consent to emergency procedures, you hereby give your permission for UIA International school of Tokyo to seek medical treatment for my child in case of injury or illness, which occurs while participating in school-sponsored activities. 
 
This will be used only if we cannot contact you directly at the time of injury or illness.

Daily Schedule

MEDICAL INFORMATION

• If your child is sick at school, we will contact you. Please kindly arrange the pick-up within 1
hour. Sick students are not allowed inside the school bus.
• If your child has any lice, please do not send him/her to school. If your child has skin issues,
please let the nurse knows.
• Please check your child’s temperature every morning, if your child has some fever (37.5), sore throat, cough or any symptoms, please do not send them to school.

If you cannot be reached to give your consent to emergency procedures, you hereby give your permission for UIA International school of Tokyo to seek medical treatment for my child in case of injury or illness, which
occurs while participating in school- sponsored activities. This will be used only if we cannot contact you directly at the time of injury or illness.

SOCIAL MEDIA

I hereby agree to permit UIA International School of Tokyo to take photographs of my child during school activities for the purpose of educating students, promoting the school, or promoting public education. The school may publish photographs of my child and/or samples of work done by my child in a variety of ways. The publications could include, but are not limited to, school newsletters (online and in hard copy), UIA International School of Tokyo’s Internet and Intranet websites, content-sharing websites such as Facebook or YouTube, annual school magazines and local newspapers. Published photographs and work will be viewable by third parties.

We agree to the following:

      1. The school may publish photographs of my child and samples of my child’s work as many times as it needs in the ways mentioned above.

      2. The child’s photograph may be reproduced either in color or in black and white.

      3. The school will not use my child’s photograph or samples of my child’s work for any purpose other than for the education of students or for the general promotion of public education and the school.

Any photographs taken by the school will be kept for no longer than is necessary for the above-mentioned purposes and will be stored and disposed of securely. Whilst every effort will be made to protect the identity of my child, UIA International School of Tokyo cannot guarantee that my child will not be able to be identified from the photograph or work.

BUS INFORMATION

Parents are not allowed inside the school buses.

For Kindergarten students, parents/legal guardians MUST be at the bus stop for pick-up and drop.

If a parent/guardian is not present at the bus stop at the scheduled time for the bus arrival, the student cannot get off the bus. We will wait for 2 minutes and try to contact parents. After that, we will bring the child back to Kiba campus. Parents/Guardians will be notified and are required to visit the Kiba campus to pick up their child. In such a scenario, a penalty will be charged to the parents at the hourly rate of ¥11,000.

For Grade 1 and above, please refer to Section 4 of this form.

The school bus may arrive earlier or later than the scheduled time, depending on traffic conditions. If the bus arrives early, they will wait until the scheduled departure time. If the bus does not arrive at the bus stop within 20 minutes after the scheduled arrival time, please contact 080-1187-9407.

The potential establishment of a Kindergarten bus stop is contingent upon an assessment of the quantity of requests received.

INVOICE INFORMATION

Payment will need to be made within five business days of the invoice will be dispatched. 

Please kindly note that once the payment is made, no refund will be provided.
 
Please note that the two-weeks discount is only applicable for parents enrolling for Week 1 + Week 2 at the time of application. In case a student adds Week 2 after enrolling in Week 1, the two-weeks discount will not be applicable.
 
Please note that the final deadline of payment is :
Week 1 : July 13, 2023 by 3PM
Week 2 : July 18, 2023 by 3 PM
 
Enrollment will be automatically cancelled after those dates if payment has not been made.